Email Security : Problems & Solutions

Emails are a vital component of every organization, and occasionally they may include sensitive information. To guarantee total protection for your emails, it’s critical to initially comprehend email hacking.

Hacking emails can be accomplished in the following ways:

Spam And Junk Emails

Email spamming is a process of sending Unsolicited Bulk Emails (UBI), these emails are irrelevant and not asked for. Spam emails are noting but the junk emails sent by various commercial companies for advertising their products and services.

Problems caused due to email spamming and junk emails:

• A huge number of unwanted emails flood your email account and this might result in the loss of important and genuine emails in your inbox as your inbox is full all the time.
• A lot o time is wasted in reviewing all the emails and deleting the junk emails, unwanted emails and span emails.
• Junk emails consume a lot of bandwidth as a result of which your email account becomes slow, the speed with which the emails are delivered gets affected.
• Some spam/junk emails might consist of virus that might harm your email account or computer.

Virus

Some emails that you receive might consist of files that have malicious script in them. If you open these emails and run the scripts on your computer, then your computer gets infected with the virus and this virus might destroy the important data of your website.

Phishing

Email phishing is a kind of internet fraud in which scammers send emails that look to the recipient like they are from a reliable source. You may be asked for sensitive information in these emails, such as passwords, credit card or debit card information, and usernames. These emails provide links to websites that are malware and virus-ridden. When a visitor visits one of these fraudulent websites, they are prompted for further information and may appear to be quite authentic.

Solutions!

There are easy and executable solutions to the issues mentioned above, they are mentioned below:

Blocking Spam Emails

Here are some easy ways through which you can block the spam emails:

• Use a separate email address for sending emails to any newsgroups or for becoming a part of any online mailing lists.
• Refrain from providing your email address on every website as it can be spammed easily.
• Don’t reply to the emails that come from unknown or illegitimate sources
• Don’t buying anything through any link mentioned in a spam email.
• There is a spam filter given for your email account, if you notice that a lot of spam/junk emails are coming from the same source, you can add this website in your spam filter so that the emails coming from this website are automatically termed as spam and they won’t flood your inbox.
• If you have subscribed on some website and you don’t want to receive any emails from them any longer, then remember to unsubscribe from such a website.

Email Clean-Up And Archiving

In order to have only genuine emails in your inbox, it is good to archive your inbox regularly. Follow the steps mentioned below to clean up and archive your Outlook email inbox:

• Go to the mail pane and click on ‘File’.
• Select the option ‘Cleanup Tools’ on the account information screen.
• Click on the ‘Archive’ option from the cleanup tools drop down menu.
• Click on ‘Archive this folder and all subfolders’ and then click on the folder that you wish to archive.
• You can also select the date from ‘Archive items older than:’ list.
• Click on ‘Browse’ for creating a new .pst file name and location and click on ‘OK’.

 Opt for ‘SpamExperts’ Along With Email Hosting

To safeguard your email account from incoming spam and viruses, Hostvento provides the best email spam filtering solution available. 99% of incoming email spam may be easily filtered by SpamExperts before it ever enters your inbox! If you want to protect your emails, you may choose SpamExperts even if Hostvento has not registered your domain. Having SpamExperts is a terrific approach to make sure that the transmission of your emails is unhindered and that your emails are secured.